--- title: "Best Free Welcome Kits 2026 for Guests: Digital Guide for Airbnb, B&Bs and Vacation Rentals" url: https://hostdomination.com/en/best-welcome-kits-for-free-guests-digital-guide-for-airbnb-bb-and-vacation-homes/ date: 2026-11-03 modified: 2026-11-03 lang: en author: "Marco Livio" description: "Want to give your guests a more professional experience, reduce repetitive messages, and put all your property information in one place? A Free digital Welcome Kit It can be the..." categories: - "AirBnB" - "Host, B&B, Hotel" - "Welcome Book - Guest Guide" image: https://hostdomination.com/wp-content/uploads/2026/11/come-aumentare-le-prenotazioni-dirette-degli-affitti-brevi-senza-commissioni-ota-nel-year-1-1024x576.webp word_count: 2808 --- # Best Free Welcome Kits 2026 for Guests: Digital Guide for Airbnb, B&Bs and Vacation Rentals Want to give your guests a more professional experience, reduce repetitive messages, and put all your property information in one place? A **Free digital Welcome Kit** It can be the ideal solution. Whether you run a **holiday home, B&B, Airbnb apartment, guest house or hotel**, creating a digital guidebook for your guests is one of the easiest ways to improve hospitality without facing high costs. Forget old paper binders, hard-to-update PDFs, and long WhatsApp messages with scattered instructions – today you can create a real **Welcome Book online**, which can be consulted directly from your smartphone. But what are the best free tools to accomplish it? In this updated guide to the **2026** let's analyze 6 solutions to create a digital Welcome Kit, comparing features, advantages, limitations and customization possibilities. ## What is a digital guest Welcome Kit? A digital Welcome Kit, also called *Digital Welcome Book*, *Guest Guide* o *Digital Guest Directory*, is an online space that collects all the information you need to make the most of your stay. Inside you can insert: - **Check-in and check-out:** timetables, access methods and instructions for departure. - **Wi-Fi:** Network name and password. - **How to reach the property:** directions, location and transport information. - **Parking:** Instructions and availability nearby. - **House rules:** Important information about your stay. - **Useful contacts:** Host number, support, and emergencies. - **Services and facilities:** instructions for air conditioning, kitchen, appliances and other amenities. - **Tourist tips:** restaurants, beaches, attractions and local experiences. The main advantage? Guests can quickly find answers to their questions, without having to contact you all the time. A well-organized digital Welcome Book can help improve the guest experience, simplify day-to-day management, and make your property look more professional. ## The 6 best free Welcome Kits for guests in the 2026 Here are some of the most interesting solutions, starting with tools designed specifically for the hospitality industry. ## 1. Host Domination Welcome Book FREE – Best for WordPress Users **Price: Free, no expiration.** If you have a WordPress site for your vacation rental, B&B or hotel, one of the most interesting solutions is **Host Domination Welcome Book**. It is a free WordPress plugin, developed specifically to allow hosts to create a personalized digital Welcome Book, without resorting to external platforms or subscribing to basic functionality. Unlike a simple PDF brochure, the Welcome Book is published directly on the property's website, with a dedicated link to share with customers. ### What does Host Domination Welcome Book offer for free? The FREE version includes several features designed for accommodation facilities: - **Free digital Welcome Book**, without expiration of the basic version. - **9 ready-made information sections**, customizable in content. - **Dedicated web page**, accessible through a simple link. - **Property name and welcome message** customizable. - **Logo and cover image** to enhance the brand. - **Responsive design**, optimized for smartphones and tablets. - **Ability to show or hide sections** not necessary. - **Gutenberg and Elementor compatibility**, to integrate the help into the site. - **Shortcode WordPress**, to embed the Welcome Book on a page. - **No application to install** for guests. - **No mandatory "Powered by" marking** on the public page. The advantage is being able to manage everything directly from your WordPress. ### The 9 sections included for free The plugin provides nine essential information sections: Each section can be modified in content and activated or deactivated as needed. This means you can create a guide that fits your facility without having to start from scratch. ### How to create your Welcome Book for free The procedure is simple: - Log in to your WordPress site's dashboard. - Open **Plugins → Add New Plugin**. - Search for "Host Domination Welcome Book". - Install and activate the free plugin. - Access the menu **Host Domination → Welcome Book**. - Enter your property information. - Customize the cover, logo, welcome message, and sections. - Save and share the link with your guests. Help can be available, for example, at `tuosito.it/welcome/`. Alternatively, you can insert it into a WordPress page using the shortcode: ` Welcome Book # Host Domination Welcome. Here you can find the essential information for your stay. Check-in Check-out Wi-Fi House Rules Where We Are How to Get Here Parking Contacts Useful Numbers × ` This way your guests can consult all the information directly from the browser, even before arriving at the property. ### And if you want something even more professional? It is also available **Host Domination Welcome Book PRO**, an optional version that expands the possibilities of customization. Advanced features include: - Grid layout with popup or striped layout with accordion. - Advanced customization of colors and graphic appearance. - Preview of the appearance on smartphones. - Reordering sections by dragging and dropping. - Create custom sections. - Quick buttons for calls, WhatsApp and location. - Controls on desktop and mobile columns. - Support for additional features and extensions. Dedicated add-ons are also available, such as those for local guides and the presentation of extra services, with separate requirements and licenses. **Caution:** these additional features are not part of the FREE plugin. You can still get started for free and consider an upgrade later. ### Why choose it? Host Domination Welcome Book is particularly interesting for those who want a digital Welcome Kit **integrated into your WordPress site**, customized with the identity of the facility, and manageable without depending on an external cloud service for core functions. It's a solution for hosts, owners, and managers who want to offer a digital experience to their guests starting from a free tool. [**Download Host Domination Welcome Book for FREE from WordPress.org**](https://it.wordpress.org/plugins/host-domination-welcome-book/) [**Discover Host Domination Welcome Book PRO**](https://hostdomination.com/welcome-book-pro/) ## 2. Hostfully Digital Guidebooks – A Free Guide to Getting Started **Price: Free plan for 1 Welcome Book.** [Hostfully](https://www.hostfully.com/it/prezzi/guide-digitali/) is a well-known platform in the short-term rental sector, which also provides a service dedicated to digital guest guides. The free plan allows you to create a customizable digital guidebook, containing information about your accommodation and tips for guests. ### Key Benefits - Creation of a digital Welcome Book. - Possibility to enter information about the structure. - Support for photos, videos and maps. - Local tips and tourist information. - Access to help via web link. ### What are the limits? The free plan is limited to **A digital guide** and may include sponsored recommendations. More advanced brand customization, management, and monetization features are provided in the higher plans. **Good for:** If you only manage one accommodation and want to experience an online service dedicated to guest guides. ## 3. Touch Stay – Online Welcome Book with Free Plan **Price: Free plan available with usage limits.** [Touch Stay](https://touchstay.com/) is a platform specialized in the creation of digital guides for vacation rentals, short-term rentals and accommodation facilities. It allows you to organize practical information and tips for your stay in a guide that can be consulted online. ### What does the free plan offer? - Create multiple digital guidebooks. - Basic brand customization. - Links and QR codes. - Property information and local tips. - AI assistance features with monthly limits. ### Beware of limits The Free plan has a maximum of **20 monthly views for each guide** and additional limits on some features, such as scheduled emails and chatbot conversations. It is therefore important to check if the free thresholds are sufficient for the number of guests you welcome. **Good for:** those who want to try out a specialized service and then evaluate a subscription based on the volume of use. ## 4. Notion – Free and flexible digital Welcome Kit **Price: Free plan available.** [Notion](https://www.notion.com/it/product/sites) It was not created specifically for the hotel industry, but it can be used to build a digital guide for your customers. Through Notion Sites, you can create a page organized into sections and publish it online. For example, you can make a Welcome Kit with a cover, a presentation of the house, check-in directions, Wi-Fi instructions, and tourist tips. ### Benefits - Possibility to publish pages online for free. - Intuitive editor for texts, images and links. - Editable content without programming skills. - Access via a shareable link. - Flexible organization of information. ### Cons Notion doesn't offer an experience designed exclusively for hosts, and in the free plan, it has limitations on site and domain customization. You will also have to build the structure of the information yourself. **Good for:** small hosts who want to create a simple guide without using WordPress. ## 5. Google Sites – Create a Free Digital Guide **Price: Free for basic features.** [Google Sites](https://sites.google.com/) is another tool you can use to create a Welcome Book online. It allows you to create a small site with several pages, dedicated to useful information for guests. You could organize it with sections such as "Welcome", "Our property", "Check-in", "How to reach us" and "What to visit". ### Benefits - Simple visual editor. - Integration with other Google content. - Ability to insert images, videos and maps. - Public page that can be shared via link. - No programming required. ### Cons Google Sites is a generic site builder and not a platform designed specifically for hospitality. To create a Welcome Kit, you must therefore manually organize the sections and navigation. **Good for:** those who do not own a WordPress site and want to create a small web guide for free. ## 6. Canva – Free PDF Graphic Welcome Kit **Price: Free plan with Free templates and elements.** [Canva](https://www.canva.com/it_it/modelli/) it is an interesting solution if you want to create a Welcome Kit with careful graphics. You can start from a blank document or a free template and insert photographs, titles, icons, and useful information. Once your project is complete, you can export it to PDF and send it to guests. ### Benefits - Wide choice of templates and graphic assets. - Customization of colors, photographs and texts. - Create a professional-looking document. - Can also be used for Welcome Kit to be printed. - It does not require advanced graphic design skills. ### Cons A PDF doesn't necessarily provide the same experience as an interactive web guide. When check-in times or other information change, you may need to update and redistribute the file. Also, some Canva templates and graphics are only available for a fee. **Good for:** those who want a stylish digital or paper brochure, rather than a real online Welcome Book. ## Comparison table: which free Welcome Book to choose? *The features and conditions of free plans may change over time. Before choosing, always check for any updated limits on the official websites.* ## Paper Welcome Kit or Digital Welcome Book: which is better? Many holiday homes and B&B still use a paper binder with instructions, telephone numbers and tourist information. It's a traditional solution that can continue to be useful, but it has some drawbacks. When the Wi-Fi password, check-in times, or available amenities change, the document must be edited and reprinted. A **Digital Welcome Book**, on the other hand, can be updated online and made immediately available through a link. ### The main advantages of the digital guide **1. Fewer repetitive requests** Guests can independently retrieve information such as Wi-Fi passwords, parking, check-out, and useful numbers. **2. Updatable Information** You can change the instructions directly in your guidebook without having to reprint the Welcome Kit each time. **3. Pre-arrival access** By sending the link at the appropriate time, you can help guests plan their stay before check-in. **4. More professional experience** A guide with name, logo, photographs and well-organized information helps to enhance the image of the structure. **5. Less paper material** You can reduce the need to print manuals, instructions, and brochures, while maintaining an emergency copy in the facility. ## What to include in a Welcome Kit for Airbnb and vacation rentals? Creating a digital guidebook is not simply about collecting all the information available. The goal is to help the customer find what they need in the shortest possible time. For this reason, we recommend organizing the Welcome Kit at three times during your stay. ### Before arrival Enter the information that helps the guest get to the property and prepare for check-in: location, access methods, parking, contact details and hours. ### During your stay Make your Wi-Fi password, appliance instructions, house rules, useful numbers, and directions to use any services easily available. ### Before departure Explain the check-out time, where to leave the keys, how to handle waste and what is required before leaving the accommodation. An effective guide must be clear, accessible from smartphones and free of superfluous information. ## How to share the digital Welcome Kit with guests? Once you have made your Welcome Book, you need to make it easily accessible. You can send the link directly through WhatsApp, email or the communication channels allowed by the booking platform. For example, you can use a message like this: > Welcome to our establishment! > > > > > > To make your stay even more enjoyable, we have prepared a digital guide containing all the useful information: check-in, Wi-Fi, parking, house rules and contact details. > > > > > > You can consult it at any time from this link: > > > > > > [Link al Welcome Book] > > > > > > We wish you a pleasant stay! You can also create a QR code and place it at the entrance of the accommodation or near the Wi-Fi information, so guests can quickly access the guidebook. **An important tip:** Avoid freely posting sensitive information, temporary access codes, or personal data on pages that can be accessed by anyone who owns the link. Share these details through appropriate and secure channels. ## Can a digital Welcome Book help you get more direct bookings? A Welcome Book is not a booking engine, but it can become part of a larger strategy to improve the relationship with customers. Offering an organized and professional experience helps to strengthen the identity of your property, making it more recognizable even after the stay. If you have a website, you can combine the digital guide with a system dedicated to direct bookings. For example, with **Host Domination Booking Engine FREE** you can add a calendar to your WordPress to receive booking requests and synchronize availability with compatible channels through iCal. The PRO version also allows you to integrate online payments via Stripe and advanced rate and booking management features. This way you can build an ecosystem consisting of: - A WordPress site dedicated to your facility. - A Booking Engine to receive direct bookings. - A digital Welcome Book to assist guests. - Management and customization tools to better organize your business. It is not necessarily a question of replacing Airbnb or Booking.com, but of combining OTAs with a communication and booking channel of your own. **Useful insights:** [Best WordPress Plugins for Vacation Rental, B&B, and Hotel Bookings](https://hostdomination.com/en/best-wordpress-booking-plugin-for-bb-vacation-homes-and-hotels/) [How to Create a WordPress Site with Online Bookings: A Guide with Free Tools](https://hostdomination.com/en/how-to-create-a-wordpress-site-with-online-bookings-complete-guide-with-free-tools/) [How to increase direct bookings of short-term rentals without OTA commissions](https://hostdomination.com/come-aumentare-le-prenotazioni-dirette-degli-affitti-brevi-senza-commissioni-ota/) ## Frequently asked questions about free digital Welcome Kits ### What is the best free Welcome Book for a vacation rental? It depends on the tools you use. If you own a WordPress site, Host Domination Welcome Book FREE is a particularly interesting option because it allows you to create a digital guide directly on your site, without subscriptions for basic functionality. ### Can I create a free Welcome Kit for Airbnb? Yes. You can create an independent digital guidebook for Airbnb guests using tools like Host Domination Welcome Book, Hostfully, or Notion. An official Airbnb integration is not necessarily required. ### Do I need to install an app on my guests' phone? Not if you use a digital guidebook accessible via a browser. Guests can simply open the link from their smartphone. ### Can I enter my Wi-Fi password and check-in instructions? Yes. It's some of the most useful information to include. It's still important to protect any sensitive credentials or passcodes. ### Can I create a Welcome Book directly on WordPress? Yes. The free plugin allows Host Domination Welcome Book to create a dedicated page and embed the guide on a WordPress page through a shortcode. It also supports Gutenberg and Elementor. ### Does the free Host Domination Welcome Book expire? No. The basic plugin is free and does not expire. The PRO version and optional add-ons are distributed separately. ### Can a Welcome Book replace WhatsApp messages? It can reduce a lot of repetitive communication, but it doesn't completely replace direct contact with guests, especially in case of emergencies, special requests, or problems during the stay. ## Conclusion: Create your free digital Welcome Kit today In the 2026, offering a digital guidebook to its guests should not be considered a service reserved exclusively for large hotels. Even a small holiday home, a B&B or an apartment intended for short-term rentals can improve hospitality through free tools. There are several solutions available: Canva is useful for creating brochures, Google Sites and Notion allow you to publish informative pages, while Hostfully and Touch Stay offer specific platforms with free plans and related limitations. **If you're using WordPress and want a digital guide to hospitality, Host Domination Welcome Book FREE is a way to start.** You can create your Welcome Book with nine essential sections, customize it with the information of the facility and share it through a simple link. No mandatory subscription for the basic version, no applications required from guests and the possibility to expand the features when you need them. [**Free Download Host Domination Welcome Book for WordPress**](https://it.wordpress.org/plugins/host-domination-welcome-book/) [**Discover the advanced features of Welcome Book PRO**](https://hostdomination.com/welcome-book-pro/) A better welcome starts with the right information, available when your guests need it.